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ADDING A NEW PRODUCT

Step-by-step guide to the Shopify product fields

Download Full Guide (PDF)
Left-Hand Side Fields
Title
Input
The artwork's name
  • Use sentence case
  • Don't include artist name (that's in Vendor field)
Example
Lay down if you need to
Description
Input
Leave blank as the new metafields (artist, dimensions, medium etc) already display the key info. Only use for extra details.
Example
All items are individually made by hand using natural materials so size, shape and surface pattern may vary slightly from piece to piece.
Media
Input
Upload high-resolution images with long-side 3000px
  • Format: JPEG, 300KB–2MB, 3000px longest side
  • Filenames: lowercase, underscores, no special characters (e.g. boxing_hares_guy_allen.jpg)
  • Alt text: 'Artwork Name' by Artist Name (e.g. 'Boxing Hares' by Guy Allen)
Example
Alt text: Asiatic cheetah hand-coloured engraving by Beatrice Forshall, framed in light wood
OR Asiatic Cheetah by Beatrice Forshall
Category
Helps Google Shopping, SEO, and cross-channel sales
Input
  1. Start typing: Prints, Paintings, or Visual Artwork
  2. Select the matching option from Google's dropdown
Example
  • Hand-coloured engraving → Prints → Posters & Prints
  • Original acrylic painting → Paintings
  • Ceramic piece → Visual Artwork
  • Mixed media → Visual Artwork
Price
Input
Product price in GBP
Example
£620.00
Inventory
Track stock levels. Toggle: Turn ON
Input
Add quantity by location – shop, artist's home, Littledown (can add more locations in Settings → Locations if needed)

Great for stock control/location
Variants
Input
Leave blank UNLESS you're selling the same artwork in multiple options e.g. framed and unframed
Example
Choose Frame Style from suggestions and choose with variants framed and unframed
Category Metafields
Input
Leave all blank
Shipping
Input
Leave blank
Product Metafields
These are YOUR custom fields that display on the product page
price
Input
Select from the dropdown: under £200, under £500, under £1000, over £1000. To add more, click "Add item" button.

Tick all that apply: for artwork under £500, tick under £200 & under £500. For artwork under £1000, tick under £200, under £500 & under £1000.
scale
Input
Choose small, medium or large from dropdown
artwork_medium
Input
Choose from the dropdown: ceramics, mixed media, original prints, paintings, photography, textiles, works on paper. You can select more than one by clicking the "Add item" button.
Example
artwork on paper + painting
orientation
Input
Choose from dropdown: portrait, landscape, square, other
subject
Input
Choose from dropdown: abstract, animal kingdom, botanical, figurative, landscape, still life

You can choose more than one
artist
Input
Artist's full name (should match the vendor field). Use capital letters for first letter of first name and surname only, lowercase otherwise.
Example
Beatrice Forshall
height
Input
Height in cm

Make sure "cm" is selected in dropdown
width
Input
Width in cm

Make sure "cm" is selected in dropdown
medium
Input
Description of the medium
Example
Charcoal and pastel on paper
framed_unframed
Input
Type "framed" or "unframed"
Right-Hand Side Fields
Status
Input
Set to Active
Publishing
Input
Tick Online Store (always)

Other channels (Point of Sale, Shop) can be added later if needed
Type
Input
Choose from: Ceramic, Original Artwork, Original Print, Print
Vendor
Input
Choose artist from dropdown or if new, start typing and select "+Add"
Collections
Input
Select: Shop All, and the name of the artist
Tags
Input
Leave blank
Theme template
Input
Default